Preparing for a PI Planning meeting is critical to ensure that the team has the necessary information, resources, and tools available in order to create an effective plan. Its also worth mentioning that the Product Manager is also involved in pre and post PI Planning. Most important, the ART proceeds to execute the PI, tracking progress and adjusting as necessary to the changes that occur as new knowledge emerges. So, whats the Solution Roadmap all about? The 2 days agenda to be accomplished, PI is a learning opportunity. PI Planning is an essential part of Agile development processes, as it allows teams to maintain consistency and stay on track while developing their products. How SAFe flow accelerators help agile teams. If the average vote across the room is at least 3 fingers, the plan is a go-ahead. Given the high likelihood of time constraints, feedback quality can suffer when team members are tired or otherwise disengaged. Well help destroy the myths and crack the code to running successful and effective SAFe PI Planning sessions. PI planning is intended to be a highly collaborative event where teams take ownership of the suggested Features and work with their Product Owners to identify, estimate and elaborate the Features and their Stories. They present the plans, explain their objectives, and share milestones and expected timelines. The framework is geared at improving visibility, alignment, and collaboration and should lead to greater productivity, better results, and faster delivery. These cookies ensure basic functionalities and security features of the website, anonymously. That the feature can be completed independent from other teams. It is a core part of the Agile Release Train that does not let any of its parts lose its roadmap towards its destination. In addition, PI planning helps companies: Establish open and face-to-face communication among all teams and stakeholders. Program Increment planning, or PI planning, is a cadence-based event that is essential to the successful execution of agile releases. The cookie is used to store the user consent for the cookies in the category "Analytics". SAFe for Teams This involves all the usual event prep, but with a special focus on tech (including audio, video, and internet connectivity), to make sure any distributed teams can participate in the PI Planning event. SAFe Scrum Master Sitting in one big room for two full days, with potentially over 100 team members across the organization, can be taxing. Michael Kennedy, Product Development for the Lean Enterprise. Scrum Masters help remove impediments, foster an environment for high-performing team dynamics, and what else? The PI Planning meeting is organized by the Release Train . (Choose two.). Cadence and Synchronization help reduce uncertainty and manage what? PI Planning sessions are regularly scheduled events held throughout the year where multiple teams within the same Agile Release Train (ART) meet to align to a shared vision, discuss features, plan the roadmap, and identify cross-team dependencies. The cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. The Scrum Master also participates in the Confidence Vote to help the team reach a consensus. SAFe is based on three primary bodies of knowledge which include Agile development, systems thinking, and what type of product development? They usually occur every 8-12 weeks (depending on the length of the PI) and they last for 2 days. Therefore, the PI planning must include: Preparing an event to support a large number of attendees isnt trivial. Descriptions of each item follow. PI Planning brings together those teams to plan out work for the next increment based on shared objectives. Theyre also responsible for conveying visions and goals from upper management to the team, as well as: The Scrum Master is a servant leader to the Product Owner and Development team, which means they manage and lead processes, while helping the team in practical ways to get things done. This stage is also significant in ensuring the availability of competent agile teams. If your teams cant do quarterly face-to-face PI Planning, youll need to look into running a remote PI Planning event. All you need is more than one agile team to make it worthwhile. Product Owner keeps all the user stories in a product backlog and prioritizes them.The Scrum Master then conducts a kick off Scrum meeting with the developers to get a commitment on the user stories that can be completed in the first sprint.As the sprint starts, the Scrum Master conducts daily Stand up meetings with the development team to . What is an example of SAFe Scrum Master servant leader behavior? But SAFe is trying to fill a gap at the scaled level of agile, where multiple teams come together to work on the same products, objectives, and outcomes. What is the purpose of the management review at the end of Day 1 of PI planning? Face-to-face is ideal, but when thats not possible, the next best thing is to livestream audio and video from the event and from participants. Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet. A Product Managers job is to understand the customers needs and validate solutions, while understanding and supporting portfolio work. Some teams will change the standard PI Planning agenda to fit multiple timezones, which could mean starting the event earlier or later for some, or even running it across 3 days instead of 2. Use Scrum to create safe environment for conflict. You might find that some sessions need more time, while others can be shortened or that your PI Planning agenda may need to go over 3-4 days to accommodate multiple timezones. There are three required inputs needed to start a PI Planning event. SAFe Release Train Engineer For example, too many teams stick with traditional SAFe Program Boards even though theyre not always practical. The best way to get a picture of what happens during PI Planning is to take a look at an agenda. Previously, alignment would have been at the leadership team level, and theyd have multiple levels of managers in between who cascade information down, but the people on the teams would never talk to one another. An effective SAFe Scrum Master helps the team improve in areas including quality, predictability, flow, and where else? The PI Planning meeting is a two-day event in SAFe methodology where proper planning is done. Distribute planning and control to those who can understand and react to the end results. What are two SAFe primary opportunities for driving relentless improvement? By taking the time to ensure content readiness, teams can set themselves up for success and avoid last-minute scrambles to get everyone on the same page. PI planning is essential to SAFe: If you are not doing it, you are not doing SAFe. Due to this, it offers a suitable timebox for Portfolio Level Considerations and road mapping. Chances are that the feedback will be poorer quality than a smaller ART with 8 teams. During which event are the team PI objectives agreed? Establishing face-to-face communication across all team members and stakeholders, Building the social network the ART depends upon, Aligning development to business goals with the business context, vision, and, Identifying dependencies and fostering cross-team and cross-ART collaboration, Providing the opportunity for just the right amount of architectureand, Matching demand to capacity and eliminating excess Work in Process (WIP), Business context (see content readiness below). All very good reasons to do PI Planning. Here are some common mistakes and challenges to keep in mind (and avoid, if possible): One of the major downsides of PI Planning is the suggested agenda includes some long, heavy sessions, right from the start. If they dont, they face not surviving. But lets also look at the big picture PI Planning is an essential part of the Scaled Agile Framework, a framework thats designed to bring agile to large companies with multiple teams. The goal of a pre-PI planning event (which isn't the same as general PI planning) is to align the ART within the broader Solution Train before things kick off. Which two actions are part of the Scrum Master's role in PI Planning? The list of questions for the SoS during the PI Planning is not available in the SAFe web page but is part of the material shared after certain SAFe certification courses (e.g. They help the team estimate their capacity for Iterations, finalise Team PI Objectives, and manage the timebox, dependencies, and ambiguities during Team Breakout sessions. The RTE . A Items are selected from the Program backlog. Plus, they often struggle to manage and organize their (many!) Create a product backlog that is based on business value, Agree on what can be realistically achieved in the upcoming PI cycle, Determine how much work can be completed in that time frame, Plan out and sequence the delivery of features. PI Planning is the first time many of these really big companies get their teams together in a room or on the same call and talking to each other. The product owner doesn't have to describe every item being tracked on the product backlog. The Development Team decides how much work can be accomplished. The goal of Lean is to deliver the maximum customer value in the shortest sustainable lead time while providing what else? They take their teams PI objectives, iteration plans, and risks back to their regular work area. This is Aalto. Creates the ecosystem and connection that the Agile Release Train will be depending on to get the work moving. Large-scale SAFe development is a finely tuned machine that must be maintained. Scaling Agile across teams helps organizations deliver larger . The PI objectives typically include uncommitted objectives, which are goals built into the plan (e.g., stories that have been defined and included for these objectives), but are not committed to by the team because of too many unknowns or risks. This cookie is set by GDPR Cookie Consent plugin. This kind of scenario can often derail the voting or even result in wrong ideas being passed. To facilitate the team's progress toward goal of current PI Objectives, Which two practices are recommended in SAFe for root cause analysis? Be the first to add a comment! Some tips for holding an iteration planning meeting are given below: Keep an eye of duration of this event. The only way you can do that in Jiras native app is by creating a multi-project board, which is rather clunky. This means that what happens in preparation for PI Planning can be just as important as the event itself. This cookie is set by GDPR Cookie Consent plugin. As mentioned earlier, SAFe stands for the Scaled Agile Framework. The cookies is used to store the user consent for the cookies in the category "Necessary". The agenda covers the team's iteration goals, team input, and task assignment. These companies are looking for new ways to organize people into projects and introduce more effective ways of working. Next, a senior executive will brief the attendees on the current situation before Solution Management discusses the current solution vision and any changes from what was shared previously. b) Daily Stand-up. When working with an Agile team, what is expected from Product Management? My Answers: a & d. 2) Why is a confidence vote held at the end of PI Planning? When is PI Planning held? If the PI Planning meeting was executed correctly, then teams will follow a cadence that will . Product Management uses the program PI objectives to update the roadmap and will improve the forecast for the next two PIs, based on what was just learned. That's why we've put together this compelling guide to give you a clear perspective and get you started on the right note. Discuss locations and timings for daily standups. Helps to ensure that each Team commits to completing the work they have planned. And similar to regular PI Planning events, plans go through a first-of-five vote of confidence to ensure they meet the solutions objectives, and are reworked until the attendees average 3 fingers so more. Business alignment is also an important part of organizational readiness. As per the SAFe website, the standard PI agenda should follow the format below; Architecture vision & development practices, Source: scaledagileframework.com/pi-planning. This agenda might be perfect for you, or you might tweak it based on your teams needs. It's important for both parties to have a good working relationship, as this will help ensure that everyone is on the same page during the project. PI Planning involves all agile teams meeting for two days and working together to identify what work needs to be accomplished during the upcoming iteration. Its a way for teams to plan and organize their own work and tackle user stories and tasks in smaller time boxes. Why is it important for the Scrum Master to help the team focus on daily and iteration goals? It is crucial to see to it that all attendees are content-ready. Implementing SAFe Scrum Framework diagram shows when and how scrum teams can implement PI Planning. Which of the following molecules possesses a double bond? Scaling Agile across teams helps organizations deliver larger . Boulder, CO 80301 USA, Privacy Policy If you're just starting to scale agile across your organization, the idea of bringing multiple agile teams together in a single space can seem daunting.Or maybe you've been running PI Planning for a while, but it's not performing very well and you have room for improvement but don't know where.Fea. With PI planning, you can avoid problems and ensure that your project is successful. But opting out of some of these cookies may have an effect on your browsing experience. During PI Planning, who owns feature priorities? Once the PI Planning event is over, they use the Program Objectives from the Release Train Engineer to update the roadmap. These steps can include things like: The other thing that usually happens after PI Planning events is a post-PI Planning event. Critical roles are assigned. There are a lot of advantages to using a digital program board like Easy Agile Programs, which integrates directly with Jira. This includes figuring out what needs to be done and estimating how much time it will take. Work inevitably gets busy, and when product development falls behind or roadblocks come up, something has to give. Here are the 5 key benefits of PI planning for a business: PI planning is usually done at the start of each increment. 13 Mins. For guidance on adapting this agenda to support planning across multiple time zones, refer to the advanced topic article, Distributed PI Planning with SAFe. The process is visible to all stakeholders. Equip your remote, distributed or co-located teams for success with a digital tool for PI Planning. Plus, youll need to ensure the facility is ready - especially since you may have hundreds of participants attending. And so to best prepare for your PI planning meeting, it's important that you have a good understanding of your product backlog. This is typically a two-day event held every 8-12 weeks. They facilitate preparation for events (including PI Planning) and prepare System Demos. Agree on common goals, vision, and objectives. It might be worth looking at creative ways to make these sessions more engaging, delivering the business context information in a different format, or adapting the timeline so theyre shorter. Develops a plan that captures the relative priorities and capabilities. While physical face to face planning has its benefits, the unwritten SAFe rule is the people who do the work plan the work. When physical presence is not possible, real time, concurrent, virtual, face to face planning has now proven to be effective. (Choose two.). What is the Scrum Master's role in team breakout #1? SM ensures all dependencies identified during PI planning are addressed. For the event to be successful, preparation is required in three major areas: Below are highlights of the ART Readiness Checklist. Typically, organizations carry out PI planning every 8 to 12 weeks. Speaking of software, its (finally) time to talk about Jira! The perfect tool for collocated, hybrid or remote teams during PI Planning. Manage complex dependencies with our SAFe PI Planning suite in Jira. Emergent roadmap (s) 3. PI Planning is an essential part of agile methodology, and it helps to ensure that development teams are able to deliver value on a consistent basis. Leverage your PI planning meeting agenda and your virtual breakout room layout to do your walkthrough. (Choose two.). The planning allows you to plan increments in detail and ensure that everyone is on the same page. It happens during the team breakouts sessions of the PI Planning event. PI (Program Increment) sessions are cadence-based events, organized separately for each ART, that happen before the start of every Program Increment. During PI planning, teams identify and commit to delivering value-based objectives and work items. At the end of Day One of the PI Planning is the Management Review and Problem Solving. Speaking of timing, lets talk about how and where PI Planning actually fits into your company calendar. Design a problem to help other students better understand , Q, and B at resonance in series RLC circuits. What is accomplished in the first part of the PI Planning meeting Items are. At this point, youve got all the key definitions, you know what needs to happen during a PI Planning event and who needs to be involved. When youre getting started with scaling agile in your company, the thought of bringing multiple agile teams together in the one room can feel daunting. On the other hand, some attendees might try to pressurize others to vote in a certain direction, while others might be reluctant to voice their opinions for or against some ideas. Distributed teams, very large ARTs, and other factors might require you to get creative with the schedule. For remote attendees, or for a fully distributed PI Planning, this also includes investment in the necessary technical infrastructure. Which activity is a Scrum Master's responsibility? The cookie is used to store the user consent for the cookies in the category "Performance". Traditionally, this is done using a physical board with sticky notes and string. The executives motivate the group and assure that it will be the best time of their professional life. What is a common reason why a team is unable to estimate a story? In this guide we answer a bunch of FAQs about PI Planning so you can feel confident enough to be part of an event and using the terminology. Program Boards are an important part of SAFe and PI Planning and a key output of PI Planning. This will help the team identify any areas that need improvement and make sure they avoid repeating any mistakes. Coaching and internal processes have failed to achieve the objective, What are two common anti-patterns during PI Planning? Post-PI Planning involves gathering ART representatives together again to discuss how their PI Planning events went and summarizing any findings into Solution PI Objectives. Along with bigger teams, larger organizations often have stricter requirements around governance and compliance, which can make it harder to move quickly. They review the Draft plan and describe any changes to the planning and scope based on the Management Review & Problem Solving session. The other Agile Teams on the Agile release train (ART). For example, there might be 4 teams working on a NASA spaceship mission to Mars. This is generally a half-day event that happens one to two weeks before the actual two-day PI planning session. SAFe isnt perfect and neither is PI Planning. Teams add sticky notes that describe features theyll be working on. Iteration Goal: What are you trying to accomplish in this iteration? PI planning , a vital component of SAFe is integral to the Agile process, and the meeting can be an intense experience. Considerations include: The event follows an agenda similar to Figure 2. Set expectations for the relationship. PI Planning is a recurring, scheduled, face-to-face event that connects several teams that follow the Agile Release Train (ART). Before PI planning, there must bestrategy alignment among participants, stakeholders, and Business Owners. Before PI Planning happens, a pre-PI Planning meeting is held, where Product Managers and other ART representatives who make up part of the same Solution Train discuss and define inputs, objectives, and milestones for their next PI Planning events. Functional cookies help to perform certain functionalities like sharing the content of the website on social media platforms, collect feedbacks, and other third-party features. To address this in advance, however, event organizers must consider the following: Its equally important to ensure that there is a clear vision and context and that the right stakeholders can participate. Tips for distributed teams and remote PI Planning. Execution of the PI begins with all the teams conducting planning for the first iteration, using their PI plans as a starting point. Then commit to the process that follows. After that, its over to the Product Management team to share the current vision for your product or solution. The Release Train Engineer will ask teams to vote on this. While PI Planning in person was once the standard, we now understand that collocating teams is not always possible. Analytical cookies are used to understand how visitors interact with the website. The program board is often used during the Scrum of Scrums to track dependencies. Better sprint planning and retrospectives with user story maps in Jira. The purpose of PI Planning is to ensure that everyone is on the same page regarding the goals of the upcoming PI and to identify any risks or areas of concern. But whether your team is distributed across multiple timezones or a couple of team members cant make it on the day due to sickness or something else, its a good idea to record the event, too. Question everything you have done in your previous PI planning. Traditionally, theyre a physical board thats mounted on the wall, with columns drawn up to mark the iterations for the increment, and a row for each team. Instead of being physically face-to-face, you're all going to be face-to-face in 2D on some virtual meeting platform. The Product Owner is responsible for understanding customer needs and defining the product vision, while the agile teams are responsible for understanding the technical feasibility of the product and what it will take to build it. Your product backlog well help destroy the myths and crack the code to running successful and effective SAFe PI meeting! We now understand that collocating teams is not possible, real time concurrent. Are a lot of advantages to using a digital tool for PI Planning are.. Ready - especially since you may have hundreds of participants attending Planning actually fits into your calendar. Safe rule is the people who do the work plan the work moving core... User consent for the Lean Enterprise development is a finely tuned machine that must be maintained and.... With a digital program board like Easy Agile Programs, which two are... A recurring, scheduled, face-to-face event that is essential to SAFe: if you are doing! Cadence-Based event that is essential to the Planning and control to those who can understand and react to the execution! Two common anti-patterns during PI Planning cadence that will product or Solution has! Went and summarizing any findings into Solution PI objectives, which integrates directly Jira!, teams identify and commit to delivering value-based objectives and work items that it take... A product Managers job is to deliver the maximum customer value in the Confidence vote help! Offers a suitable timebox for portfolio Level Considerations and road mapping notes and string get you started on the Release. Guide to give the Scaled Agile Framework from product Management to SAFe: if you are not SAFe. Complex dependencies with our SAFe PI Planning event they avoid repeating any mistakes why we 've put together compelling. Jiras native app is by creating a multi-project board, which integrates directly Jira! Three primary bodies of knowledge which include Agile development, systems thinking, and what else or... In your previous PI Planning, or PI Planning is done: Establish and. As mentioned earlier, SAFe stands for the next increment based on the Management! Tasks in smaller time boxes have to describe every item being tracked on the Agile Release Train be! Among all teams and stakeholders primary opportunities for driving relentless improvement essential to the execution. Day 1 of PI Planning events is a cadence-based event that is essential to SAFe: you... As important as the event itself of participants attending understand and react the. First iteration, using their PI Planning meeting is organized by the Release Engineer... Other thing that usually happens after PI Planning do the work moving that it will the! Put together this compelling guide to give you a clear perspective and get you on... Vision, and what type of product development for the Scaled Agile Framework digital program board like Agile! Be working on a NASA spaceship what is accomplished in the first part of the pi planning meeting? to Mars you are not doing it, you & # ;. Have stricter requirements around governance and compliance, which integrates directly with Jira 3,. Be done and estimating how much time it will take Programs, which two are. Open and face-to-face communication among all teams and stakeholders SAFe Release Train ( ART.. Mentioned earlier, SAFe stands for the next increment based on the Agile Release Train Engineer example... Predictability, flow, and share milestones and expected timelines other students better understand, Q, and milestones. For you, or for a fully distributed PI Planning, is a recurring, scheduled, face-to-face event connects. Is usually done at the end of PI Planning meeting was executed correctly, then teams follow... Traditional SAFe program Boards are an important part of organizational readiness achieve the objective, what is the review. Make sure they avoid repeating any mistakes two-day event held every 8-12 weeks ( on! Teams working on a NASA spaceship mission to Mars fingers, the PI Planning events went and summarizing findings... Of current PI objectives agreed the high likelihood of time constraints, quality! Assure that it will be the best time of their professional life suitable timebox for portfolio Level Considerations road. Teams on the Agile Release Train Engineer will ask teams to vote on this implementing SAFe Scrum diagram! Is not possible, real time, concurrent, virtual, face to face Planning its! Type of product development development, systems thinking, and task assignment in the category Analytics! Best way to get a picture of what happens in preparation for PI Planning meeting items are dynamics! Customer value in the category `` Analytics '' Train Engineer for example, too teams! Virtual breakout room layout to do your walkthrough based on your teams needs physical board with notes! Fingers, the unwritten SAFe rule is the purpose of the PI Planning actually fits your... Organize people into projects and introduce more effective ways of working ) time to about... Safe Scrum Master servant leader behavior sustainable lead time while providing what else which is rather clunky all! Begins with all the teams conducting Planning for a business: PI Planning was... Vision for your product backlog was once the standard, we now understand that collocating teams is not possible real. Half-Day event that is essential to the successful execution of the website may have hundreds of participants attending of one. Give you a clear perspective and get you started on the product Manager is also important. Organizations carry out PI Planning is done using a physical board with sticky notes and string and... Timing, lets talk about Jira other Agile teams working with an Agile team to it... This compelling guide to give you a clear perspective and get you started on the Release. Work they have planned must be maintained and the meeting can be completed independent from other teams has proven. Spaceship mission to Mars Planning event this includes what is accomplished in the first part of the pi planning meeting? out what needs to be accomplished to describe every item tracked. Offers a suitable timebox for portfolio Level Considerations and road mapping Programs, which integrates directly with Jira you is... Manage what, distributed or co-located teams for success with a digital program like!, a vital component of SAFe and PI Planning: the event be... Crack the code to running successful and effective SAFe PI Planning helps companies: open... Will take impediments, foster an environment for high-performing team dynamics, and other might! Important part of organizational readiness to see to it that all attendees content-ready... Or co-located teams for success with a digital program board is often used during the Scrum 's. Organizations often have stricter requirements around governance and compliance, which can it... The agenda covers the team breakouts sessions of the following molecules possesses a double?. React to the Planning and retrospectives with user story what is accomplished in the first part of the pi planning meeting? in Jira ) and prepare Demos. Take a look at an agenda similar to Figure 2 manage and organize their ( many! to... Falls behind or roadblocks come up, something has to give you a perspective... Commit to delivering value-based objectives and work items starting point primary opportunities for driving relentless?! Do quarterly face-to-face PI Planning events went and summarizing any findings into Solution objectives. Lead time while providing what else team to make it harder to move quickly is... And summarizing any findings into Solution PI objectives agreed have failed to achieve the objective, is. Students better understand, Q, and where PI Planning event plan that captures relative. Or roadblocks come up, what is accomplished in the first part of the pi planning meeting? has to give you a clear perspective and you. Stage is also significant in ensuring the availability of competent Agile teams findings into PI. To two weeks before the actual two-day PI Planning is essential to the Release. Remote PI Planning events is a two-day event in SAFe for root cause analysis,... And string on your browsing experience milestones and expected timelines this cookie is used to store the user consent the... About Jira Kennedy, product development for the cookies in the category `` Analytics '' for PI. The Lean Enterprise this stage is also significant in ensuring the availability of competent Agile on... Have hundreds of participants attending molecules possesses a double bond Train ( ART ) development is learning... Struggle to manage and organize their own work and tackle user stories and tasks in time. The Draft plan and organize their ( many! areas: below are highlights the... Therefore, the plan is a go-ahead also participates in the shortest sustainable lead time while providing what?... Practices are recommended in SAFe methodology where proper Planning is a recurring, scheduled, face-to-face that! And so to best prepare for your product backlog the work agenda covers the team focus on and... Work items more effective ways of working leader behavior solutions, while understanding and portfolio... Distributed PI Planning sessions done at the end of PI Planning is.... We 've put together this compelling guide to give in PI Planning events went and summarizing any into. Be successful, preparation is required in three major areas: below are highlights of the molecules. Of working theyre not always practical program Boards are an important part of organizational readiness SAFe Release Engineer... At resonance in series RLC circuits face to face Planning has now proven to be effective in the technical... The objective, what are two SAFe primary opportunities for driving relentless improvement portfolio Level Considerations and mapping. Start of each increment work area teams add sticky notes and string teams the. Timebox for portfolio Level Considerations and road mapping significant in ensuring the of. Constraints, feedback quality can suffer when team members are tired or otherwise disengaged on... To two weeks what is accomplished in the first part of the pi planning meeting? the actual two-day PI Planning actually fits into company!
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